Office Coordinator
Location: Kotzebue Alaska
Description: Maniilaq Association is currently interviewing Office Coordinator right now, this occupation will be placed in Alaska. More complete informations about this occupation opportunity kindly see the descriptions. Maintains front office, greets/directs consumers whether in person or by phone. Employee participates in data collection, processes, and maintains client information using the AKAIMS and or RPMS and or billing system. Responsible for completion of assigned administrative tasks. Functions under the direct supervision of the Deputy Director or designee.
PRINCIPAL DUTIES AND RESPONS! IBILITIES
1. Performs a variety of administrative tasks and clerical duties such as filing, correspondence, answering phones, sending quarterly reports, and making copies for staff members.
2. Assists Program managers with grants, contracts, and budgets.
3. Makes travel arrangements for staff and clients
4. Provides administrative coverage as needed during vacancies.
5. Processes Medicaid and other third-party billing for all treatment services.
6. Assists in improving treatment services by facilitation of RPMS, AKAIMS data, evaluation information, and/or billing system.
7. Supports BHS staff with weekly consumer data collection, compiles statistics regarding staff, clients, and department activities as needed for reports utilizing basic computer skills.
8. Maintains confidentiality of all client, staff, and division related information as per State and Federal Regulations, Maniilaq Policies, BHS policies and procedures, and Staff Code o! f Conduct.
9. Supports division staff by: sending o! ut meeting notices/reminders, coordinates and attends staff and BHS Advisory Committee meetings, processes and distributes minutes.
10. Transports patients or staff on an as need basis.
11. Coordinates Psychiatric Clinics by scheduling consumers, arranging for consumer travel, and securing lodging for psychiatrist.
12. Receives incoming referrals, refers crisis situations to appropriate staff or provider for immediate attention
13. Helps compile training materials for staff trainings with the guidance of BHS trainers.
14. Prepares TR’s, travel arrangements, check requisitions, and purchase orders on an as needed basis for department staff, and clients.
Job Qualifications:
Office Coordinator I: Range 10
High School Diploma or GED plus one year relevant work experience or office skill training obtained through technical or college course work. Must have valid AK driver’s license or obtain within 60 days with a good enough! driving record to be covered by Maniilaq’s insurance. Good oral and written communication skills. Must have good telephone skills in order to represent the department appropriately to the public.
Office Coordinator II: Range 11
Meet all requirements for Office Coordinator I with minimum of two years relevant work experience. Ability to learn the state’s AKAIMS system. Able to track program expenditures by maintaining filing system. Ability to process billing and attend Medicaid Billing Training.
Office Coordinator III: Range 12
Meet all requirements for Office Coordinator II with minimum of three years relevant work experience. Proficiency with the state’s AKAIMS system and/or RPMS required. Knowledge of billing processes required. Ability to work with minimum supervision.
Other Job Information (if applicable):
The above statements are intended to describe the general nature and level of work being preformed by people! assigned to this job. They are not intended to be an exhaustive list o! f all responsibilities, duties, and skills required of people in this job.
- .
If you were eligible to this occupation, please email us your resume, with salary requirements and a resume to Maniilaq Association.
If you interested on this occupation just click on the Apply button, you will be redirected to the official website
This occupation starts available on: Mon, 24 Feb 2014 17:53:59 GMT